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Using HR Software to Store Employee Information Could Save Businesses Time and Money

November 25, 2013 at 10:07 AM

Many businesses choose to store documents that hold sensitive, private employee information in desk drawers or file cabinets, but thanks to advances in today's technology there is a better solution – HR software. Downloading a relatively cheap human resource software program that organizes, sorts, and stores valuable employee information can help any business save time and money.

The following are just some examples of how relying upon a human resource software program can help businesses increase productivity and save money.

Employee Evaluations Will Run Smoothly

Keeping all information in one central location will help when it comes time to conduct annual employee evaluations. Supervisors and managers can easily access information, such as attendance records, supervisor comments, and incident reports, that will help create an informative and helpful evaluation.

An HR software program can store all information needed for an employee evaluation. When managers and supervisors are ready to evaluate an employee, they just have to pull the information up on the software program and do not have to spend valuable time sifting through stacks of papers (which means they’ll be able to spend more time on more productive and money-making endeavors).

Creating a process for employee evaluations that is smooth and effortless can be extremely beneficial to businesses. The following are some of the benefits that can come from an improved employee evaluation process:

  • Better information provided to employees for job improvement
  • Decrease in supervisor/manager prep time for employee evaluations
  • Comprehensive look at an employee's performance in a particular department/job

Employee Information is Easily Updated

Updating payroll information, tax forms, and other important documents can be extremely time consuming. In addition to the time wasted, businesses need to account for the added expense of having an employee go through the documents to find outdated information and retrieve new, updated information.

An HR software program can help businesses cut costs by instantly notifying an office manager or HR employee that information is outdated. This instant notification allows HR departments to request the necessary information from an employee to update files. Costs are cut, as businesses are no longer paying to have an employee search through documents to look for outdated information.

The HR software program can also help businesses avoid potential fines/fees that can come with not having the proper employee information for tax forms, such as I-9s. When this type of employee information is missing, it can lead to fines or fees imposed upon the company due to late tax filings.

The human resource software program can notify HR managers that employee information is missing, get it updated, and help business avoid potentially hefty fees or fines. Avoiding these fees and fines can help the business save money.

In addition to helping decrease costs, the HR software will increase office productivity. Office productivity is increased because HR employees will have more "free time" to focus on other jobs throughout the office and not have to worry about looking for outdated information.

Companies will notice more work is getting done, thanks to this newfound “free time.” The more work that is getting done, the more money a business can make.

Businesses, especially small businesses, that incorporate HR software, that stores employee information and other data, into their day-to-day operations will be able to save money and increase workplace productivity.

Tags: HR software small business employee information
Category: HR Software Solutions

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


Have questions about our software? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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