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Top 6 Ways HR Software Solutions Can Help Your Business

April 23, 2013 at 12:52 PM

Tags: HR software
Category: HR Software Solutions

In this highly-competitive, volatile and ever-changing business environment you cannot depend on business-as-usual strategies. This is especially true about your organization’s human resources needs and demands.

Your products and services may attract customers for that first purchase but it’s often your personnel (with state-of-the-art customer service and personal connections) that are responsible for their coming back.

Beyond that, your employees have a big impact on your bottom line beyond sales.

Does your staff, for example, abuse gas mileage allowances, social-networking and mobile-device privileges, or paid-leave benefits? Consequently, it pays to hire people who are not only qualified, educated and experienced, but with talent, commitment and integrity.

How Can HR Software Solutions Help Your Business Thrive?

In addition to finding/hiring the right types of people, HR software solutions can help you . . .

  1. Implement a reliable and comfortable on-boarding process
    This helps make new employees comfortable while at the same time giving them the tools to be productive from day one. Put together a new hire checklist, make sure they are offered benefits when they become eligible, and do a 90-day performance review. Consistent on-boarding processes make sure all new employees receive thorough and consistent new hire training.
  2. Access employee information quickly and painlessly
    If reviewing a request from an employee for extra-time-off, you will need “personal-time-already-taken-off” reports, as well as other information to render a fair, well-informed decision. If reviewing a request from a manager to known which employees have been trained in a specific technique or on a specific machine, you will be able to pull a report quickly and painlessly.
  3. Keep up with the latest I-9 immigration-status demands
    More than ever, you must make sure every employee is qualified to work in the US. Keeping I-9’s up-to-date helps you avoid hefty government fines.
  4. Help retain the best employees.
    Too many companies spend thousands finding good employees but “pay” little attention to how to best hold on to the talent they already possess. Step one is to find out who are the best employees.
  5. Keep track of tell-tale sometimes-subtle employee problems
    You cannot underestimate excessive tardiness/absences. It’s also important to notice if employee turnover is more prevalent in a particular department or for a particular supervisor.
  6. Better manage HR paperwork
    Every HR document is important but properly managing these can be tricky. When using a comprehensive HR software solution every type of employee information will be electronically filed away in its own spot. When HR paperwork is better managed HR managers will have more time to spend managing employees.


Your human resource department is crucially department. The business world is changing too fast and too aggressively to not avail yourself of the latest technologies to better manage that department. HR software can help you do exactly that.

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


Have questions about our software? Call us at 1-800-874-8801 or email us at

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