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Small Businesses Obtain Great Benefits with HR Software

February 05, 2013 at 9:16 AM

A small business can grow by leaps and bounds from the one-employee shop to a 30-person office. When your business begins to take on more employees, you need a way to keep track of employee information, including which employees need training for their expected job duties, employee evaluations to help decide on job promotions, and even basic contact data.

The usual paper and file method might have worked when you just had a handful of employees, but once you start taking on more workers, keeping the old-fashioned paper documents isn’t convenient for your business. You’ll wind up digging through mounds of paperwork looking for requested information regarding vacation time and current wage rates for payroll. Retrieving folders and digging through paper files will take up a lot of your time and affect your productivity.

HR Software Simplifies Small Business Recordkeeping

Small business HR software today has simplified the process of keeping personnel records accurate and easily accessible. Human Resource Information Systems (HRIS) software is specifically designed to offer flexible solutions when you want a program that allows for data entry of employee information as well as allowing you to create reports, letters and documents using the gathered employee records.

Strictly to be used by managers who are supervising employees, HR software can be installed on a PC and does not need to rely on an Internet connection to access your confidential personnel records. Information you can input into this type of program typically includes:

  • Basic employee information such as the employee's name, address, job title and hire date;
  • Employee training and certification/license information;
  • Employee wage information;
  • Emergency contact information;
  • Employee performance reviews;
  • Disciplinary actions;
  • Employee time-off for vacations and sick days;

Choose small business HR software that is user-friendly and allows you to analyze employee personnel records in an instant. It should be set up where all you have to do is click on an employee's name and select a designated area within that particular employee's file to access a particular type of information. So when an employee comes up to you to ask how much vacation time they have left, you can just pull up their record to see the balance.

Make HRIS Software a Part of Your Small Business

The more growth and expansion your small business experiences the more you will need a reliable HRIS. Before you become buried in paper documents and file folders, look into getting easy and affordable small business HR software that can be customized to fit into your business needs. Good HRIS software can be affordable and a great asset when managing all of your employees' personnel records.

Tags: HR software small business HRIS
Category: HR Software Solutions

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


Have questions about our software? Call us at 1-800-874-8801 or email us at

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