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HR Software Helps Manage Human Resource Files

February 18, 2013 at 12:15 PM

Being in charge of your human resource files can be exciting, but at the same time it can create quite a bit of stress. However, if you are using HR software you will easily be able to track the data you have to have, but also know it is available at your fingertips.

Track Vacation, Sick Leave, Earned Time Off

The first item you can use HR software for is the ability to track the vacation, sick leave, and other earned time off. One of the most common problems for a human resource manager is being asked how much vacation time people have earned or how much time they have left to use. In this situation, you may have to dig through all of the files you have on them in order to locate the time-off information. However, with Staff Files you will have it all right at your fingertips which make it easy for you to figure out how much earned time off each person has left and then you can email them an Accruals report with just a few clicks of a button. You can track this easily when you have electronic personnel files.

Track Performance and Disciplinary Actions

The second item you will really enjoy when using HR software is the ability to track the performance and disciplinary actions of each employee. It will allow you to know where the employees are on the disciplinary hearings. Have a disciplinary process in place will help managers be alerted to some of the issues people may start to have. Without this, you may not realize someone is in their final disciplinary steps until it is already too late. It’s best to correct these issues right away before they become an ingrained habit for the employee, and for their surrounding coworkers who may start to copy those bad behaviors or become disgruntled when they see an issue go unnoticed and unresolved by management.

Track Training Information for Staff Members

The third item you can enjoy with our HR software is the ability to track all of the training information for your staff members. With this you can determine who is going to need to have additional training or even know when your employees’ certifications are going to expire. This way you’ll know what kind of training you need to have the training division prepare, and also know how long you have until you need to come looking for the updated certifications from all of the employees who need to have them in order to perform their job.

Getting the best program around for managing your human resource files can be a hard thing to do. However, after learning about and trying trial editions of various human resource management systems, we’re sure you’ll be able to find the right HR software to help you manage personnel files.

Tags: HR software keep personnel records human resource files
Category: HR Software Solutions

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


Have questions about our software? Call us at 1-800-874-8801 or email us at

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