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HR Software for Updating Employee Records

June 07, 2013 at 10:05 AM

Employee records are often the bane of HR director’s existence. It makes it extremely difficult to update employee records – especially when they are in a paper format in drawers. Not only do few managers have the room for all of the records but even fewer have time to deal with all of the personnel files when they’re in a manual format.

The solution is to use HR software to store all of the personnel files. This makes it easier to make updates and store all of the necessary data. More importantly, it allows HR directors or managers obtain the information they need about employees in a timely manner.

A variety of data can be stored inside HR software. This includes such data as:

  • Contact information
  • Training & certification records
  • Performance evaluations
  • Vacation & sick day logs
  • Benefit enrollment data

This is just some of the information that can be stored inside of the software program. Paper documentation is simply ineffective in today’s day and age. You cannot be expected to manually sort through all of the files each time you need to find something, especially when you’re asked provide a report. Generating reports can be one of the hardest and slowest things to do when using a manual method of managing employee information, but one of the easiest and fastest things to do in HR software.

If you can go onto the computer and find all of the data, you are able to stay up to date. You can even set reminders to have notices appear on your computer. Reminders can be used for birthdays, anniversaries and even when it’s time to conduct a performance review.

Periodically, there are going to be opportunities when you can give your employee a pay increase. Before you can update their records and process the rate, you will want to take a look at their rate history. If you don’t have all of the data on-screen, how can you be sure you have all of the data? Paper files can be misplaced – and when it comes to pay, you don’t want to mess around.

HR software needs to encompass everything having to do with your employee records. You need to manage your employee records effectively and it can be difficult to manage if you have to go through paper files. Once you have the employee data on your computer, you can update records in a matter of seconds instead of making it an all-day project.

Tags: HR software employee records
Category: HR Software Solutions

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


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