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Benefits of Managing Your Personnel Files in PC-Based Software

June 25, 2013 at 2:06 PM

There are multitudinous benefits to using PC-based software to manage the multifaceted demands of your human resources department. A good HR software program will have a great deal of functionality and it is extremely cost effective.

The span of human resource responsibilities stretches across a wide range of subjects, which makes having the right system of immense importance to every business.

A good HR software program will allow you to centralize all of your personnel files and records in one location. It functions as an employee management system; keeping record of employee information such as birthdays, hire dates, current position, and vacation time, as well as separation data.

The ability to centralize the HR data creates a streamline process that allows HR personal to easily and quickly access files and execute functions associated with the complex protocol of your human resources department. The time when there were file cabinets loaded with human resource files are long gone; a thing of the past. Everything is digitally maintained on PC’s and servers for quick access. This saves money and time. The right HR software helps manage this mammoth undertaking.

When it comes to the vast nature of employee management, HR software brings everything into focus. A good HR software package will provide a platform on which your human resources department will be thoroughly equipped to manage complete personnel files.

Vacation Time

With the multiplicity of ways that employers allow employees to accrue vacation time, there has to be an efficient and accurate way to monitor and manage each employee’s vacation time. A good PC-based software program will allow time to be entered, monitored, and administrated based on the parameters that are set within the system constraints. This allows your human resources department to use your particular company protocol and guidelines at they pertain to vacation accrual in a manner that will allow them to effectively administer the vacation day program that you have implemented.

Training Requirements

Almost every company has certain training requirement that must be periodically met in order to insure proficiency, effectiveness, and quality. It is the responsibility of the HR department to monitor and administrate these training programs. The right software program will allow the HR department to systematically administer these training programs as they are mandated by your company policy. Tasks that would normally be considered to be a complicated and frustrating endeavor can be easily facilitated by the appropriate HR software.

Benefit Enrollment

Another major task of the HR department is keeping up with the numerous benefits that are offered by or through the company, as well as monitor who enrolls in any particular benefit program. In a situation in which each employee will easily have a personalized and unique benefit enrollment profile, it is important to have a system that can accurately administer such programs without fail.

Whether conducting and recording performance reviews or disciplinary files, a sufficient HR software program will provide the necessary tools for your HR department to engage the massive responsibilities associated with your human resources protocol. It will also help to ensure that you remain in compliance with all national and state laws that govern employee hiring and management. As much as enterprise size businesses require HR software, the need for small business HR software is just as prevalent.

Tags: HR software small business personnel files
Category: HR Software Solutions

With several different HR software solutions to choose from, you're sure to find the one that's best suited for your company. Start by trying a free demo/trial of Staff Files, our popular PC-based human resources software.


Have questions about our software? Call us at 1-800-874-8801 or email us at

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